Set up the system in 9 steps.
First structure, then users, then targeting. NexTrain works differently from classic LMS — with the right setup, the era of manual assignment ends.
definition
guide
target
The skeleton of your organization.
First the structure, then the users. NexTrain's intelligence feeds on the cleanness of these two steps.
Your first job isn't training, it's defining the structure.
Department, location, title, region, store, company, seniority — create any fields you need. NexTrain won't restrict you with predefined fields; unlimited parameters you can define.
These parameters aren't just data — the targeting and automation engine runs entirely on top of them. The cleaner you set them up, the smarter the system works.
Bring users in through one of three ways.
Bulk via Excel/CSV, one by one, or through HR integration. Bulk import handles column mapping, duplicate checking, and data preview.
Critical point: the moment a user is added, NexTrain analyzes their parameters and can automatically assign the right journeys — onboarding delivers huge gains here.
Not a classic LMS.
Think in parameters.
This is where NexTrain's difference begins. You're not selecting users — you're selecting rules, and the system finds the right people.
Choose rules, not people.
Classic LMS: pick training → pick users → send. NexTrain: build structure → target by parameters → system finds the matching group automatically.
Result: assignments speed up, the risk of sending to the wrong person disappears, and the same rule keeps working when new employees are added.
Everything through campaign logic.
NexTrain has no separate "single training" or "learning journey" panel. You open a campaign first — inside you can put one training, many trainings, conditions, and branching.
A simple one-training flow if you want, or a multi-layered journey if you want. Everything is managed from the same panel.
Keep "auto-assign to new users" switched on.
When on: new employee is added → parameters are checked → included in matching campaigns → email + SMS invite is sent.
After a while the need for manual assignment disappears. You save serious time in onboarding processes.
Put Akira to work,
delegate control, let it run.
Once the structure is built, this is where your team spends real time: validation, permissions and trust.
Akira isn't a support bot — it's your teammate.
Segment checking, missing-structure analysis, message templates, campaign suggestions, parameter suggestions — it's by your side on the operational side. But it doesn't stop there.
When you give it a prompt: it creates trainings, prepares tests, generates questions and answers, adds interactive elements, even produces the interactive video for you.
Before you send, live preview.
Audience size, segment match, message templates, auto-assignment status — see all of it one more time on the send screen.
Especially for large sends, this final check makes a serious difference.
Not every admin needs to see every piece of data.
Use the Subadmin system to define regional access, department-based visibility and action permissions. For example, the Istanbul admin only manages Istanbul employees.
In large organizations, this structure seriously simplifies operations.
NexTrain's real power shows up when you start managing the flow, not the work.
When the right structure is built, the system finds the right person, matches the right training, automatically catches new users, manages communication itself, and advances the process automatically.
What teams notice after a while: they weren't actually managing training, they were always managing operations. NexTrain exists to lighten that load.
When the structure is built,
the work flows by itself.
First parameters, then users, then targeting. Leave the rest to the system — Akira is by your side.
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